Marketing Operations Admin - Work from Home
ABOUT US:CEF Solutions Inc. is a Consulting Services and Business Process Outsourcing (BPO) company specializing in BPO Operations, Operations Management, Process Engineering and Innovation, Cost Optimization, and Staffing solutions.
We take pride in our expertise in providing specialized staffing services, ensuring that clients have access to top talent that aligns with their operational goals.
We service some of the largest multinational companies in the world and are expanding quickly by delivering an unmatched end-to-end client experience.
Company website: www.CEF.incJOB DESCRIPTION:We are looking for a reliable and detail-oriented Marketing Operations Admin to serve as the operational backbone of our Marketing Communications team.
This role keeps the team running smoothly — managing event logistics, inven. tory programs, email distribution, vendor coordination, and gift fulfillment so the rest of the team can stay focused on creative and digital execution.
ResponsibilitiesExhibition & Event AdministrationHandle booth registration, payments, and procurement for major trade shows (2x per year)Source and coordinate branded materials, giveaways, and printed kits for each eventTrack event-related expenses and submit records for budget reconciliationMaintain an event calendar with deadlines, vendor contacts, and logistics checklistsCoordinate shipping of event materials and confirm on-site delivery timelinesInven. tory & Marketing LogisticsManage inven. tory and fulfillment for ongoing programs: Free Drill kits and New Cus. tomer Gift packagesTrack outbound shipments and follow up on delivery issues with carriersMaintain accurate inven. tory logs in Excel or Google Sheets; alert team lead when s. tock needs replenishmentCoordinate with the U.S. sales team on regional distribution requests and fulfillment prioritiesDatabase & Newsletter DistributionBuild, segment, and maintain the master email list in Mailchimp by region, specialty, and statusExecute final newsletter sends following team lead approval and designer asset deliveryEnsure list hygiene on a regular cadence: process unsubscribes, bounces, and opt-in updatesPull post-send reports and share open rate, click rate, and list health summaries with the teamGift Sourcing & FulfillmentResearch and evaluate gift options for new cus. tomer welcome and appreciation programsManage vendor relationships, purchase orders, and delivery timelines for gift procurementCoordinate with the U.S. sales team to ensure timely distribution to new accountsTrack gift inven. tory and proactively reorder to maintain buffer s. tockGeneral Admin & Operations SupportMaintain billing and vendor invoice tracking — log payments, due dates, and approval statusUpdate and organize procurement records: PO logs, vendor contacts, and order his. toryKeep shared folders and documentation structured and accessible for the teamSupport light data entry and reporting tasks as assigned by the team lead.
Requirements2+ years of experience in marketing admin, ope Originally posted on Himalayas (
https://himalayas.app)